Free office-party planning kit
A brief, invitation, company quiz worksheet, 45-minute running order and score sheet. Download the PDF below or get the editable templates in a ZIP. No email or account required.
Try a separate office warm-up
Office Holiday Party Trivia
A general office-party quiz to try before choosing your activity. A show written about your own company is available through the office-party page.
What's inside the free office-party kit?
1. A one-page brief
Record the date, room, headcount, budget, organiser, format and access needs. Agree the finish time before filling the programme.
2. Invitation and welcome
Copy an invitation into a team chat or email, add the remote-attendance note when needed, and use the short opening script to explain the activity.
3. Company quiz worksheet
Collect five checked facts with sources and a reviewer. Mix familiar details with easy questions so new colleagues can take part.
4. A 45-minute running order
Keep the welcome, main activity, score check and finish on one sheet. Give a backup organiser the same copy.
5. A score sheet and handover
Use paper scoring when the game needs it, agree a tie-break in advance, and leave a few useful notes for the next organiser.
Download, edit and share it with your co-organiser
Open the five-page PDF to print the sheets you need. The editable ZIP includes that PDF plus a Markdown text document. Open the text in any text editor, or copy its invitation, tables and checklists into your usual document tool. Replace every placeholder before sending.
The kit works for a self-run party as well as a paid show. It is an activity plan, so add your venue, food and other arrangements separately. Start with the budget ceiling and name the person who can approve spending; the download does not book anything.
Use the kit in the order decisions happen
Step 1
Fix the practical details first
Choose the date, location, headcount and a 45-minute activity window. For a hybrid party, decide how people at home will hear the room and participate. Ask about access needs privately, and make watching or passing a normal option.
Step 2
Pick one main activity
Use office holiday party games to choose a format. A simple team quiz, a hosted phone game and a conversation activity need different equipment. Decide which you are running before writing the invitation.
Step 3
Collect facts the team can enjoy
Use the company trivia question prompts to fill the worksheet. Record a correct answer and someone who checked it. Avoid customer information, personnel matters and private stories; ask permission before using a colleague's anecdote.
Step 4
Rehearse the guest experience
Open the exact link on a second device. Test the sound and display, and check whether answers go on paper or into phones. A browser game on a shared screen is not automatically a synchronised phone game.
Step 5
Hand over the plan
Give the running order to the backup organiser. Put the links where the right people can find them. Keep the finish time even if the start slips: drop the extra activity instead of squeezing every item into the last five minutes.
A simple 45-minute office-party agenda
00–05 minutes
Welcome, explain the format and say that joining in is optional.
05–10 minutes
Run an easy warm-up and form teams if the activity uses them.
10–25 minutes
Play the main quiz or activity.
25–30 minutes
Check scores and resolve unclear answers consistently.
30–38 minutes
Add a short second activity or a favourite shared memory.
38–45 minutes
Announce the result, thank the group and finish on time.
When to use a company show
See the worked company-quiz example and DIY versus paid budget guide before choosing. If you want the activity written about your own company, see the office-party show. The page includes an example, current packages and the steps from your brief to the delivered show. Review the draft and try it before the event.
For that delivered show, the person sharing the screen uses the host link and guests use the player link. Put both into the organiser's copy of the kit. Send guests the player link when you are ready for them to join, and keep the host controls with the organiser.
Planning kit questions
Is the office-party planning kit free?
Yes. Download the PDF or editable ZIP directly from this page. You do not need to enter an email address, create an account or buy a show.
Can I edit the templates?
Yes. The ZIP contains the printable PDF and a Markdown text document. Edit the text or paste its sections into your own document. The PDF is designed for printing and writing on, not as an interactive form.
Does the kit include a company-specific quiz?
It includes a worksheet for collecting checked company facts and links to question prompts. A completed show written about your company is a separate offer on the office-party page.
Can I use it for a remote team?
Yes. Use the remote invitation note and test the exact call, screen-sharing audio and player flow. If the activity uses paper teams, explain how remote teammates submit answers before starting.
Can I reuse it after Christmas?
Yes. The sheets are undated and work for team socials, end-of-year events and other office celebrations. For a midnight party, use the separate New Year's Eve running order.
Get the plan ready, then choose the show
Start with the free planning PDF. If you want a company-specific quiz made for you, see the example and current options.
More guides
Company quiz example
From company facts to an office-party quiz: a worked example
A worked example using a real delivered Trivana show for a fictional company, from the facts you supply to the links you share.
Office-party budget
Office-party quiz budget: DIY or a ready-made company show?
A practical way to budget the quiz activity, including organiser time, current Trivana packages and a clearly labelled cost example.